Nene Outdoors School Bookings

Terms and conditions for activity bookings at Nene Outdoors

1. Following receipt of a booking form, Nene Outdoors will email to confirm a booking. An invoice will be sent to the visit organiser following confirmation of booking and must be paid in full immediately upon receipt. Payment details are provided on the invoice. Failure to pay may result in your booking being cancelled and dates offered to another group.
2. Groups cancelling bookings up to six weeks before the date of the visit will be eligible for a refund of 50% of the course fees. Groups cancelling with less than 6 weeks to go before the visit will be liable to pay the full amount with no refund given unless the date is subsequently filled by another group, in which case a refund of 50% will be given.
3. Visit Leaders** must bring a full list of participants attending on the day of the visit.
4. It is the responsibility of the Visit Organiser to notify Nene Park Trust staff of any known relevant medical conditions at the time of booking and to update with more detail if necessary at the start of the visit.
5. Although Nene Park Trust carries out risk assessments for all activities and will make these available on request, it is recommended that Visit Leaders should also carry out their own risk assessments for the visit.
6. The school or other group, through the LEA or other insurance, as appropriate, will indemnify Nene Park Trust against all claims arising from any loss or damage, or injury or death to participants and any third parties arising from the visit and will, during the period of the visit, maintain an insurance policy with a reputable insurance company for an amount of not less than £5 million in respect of any one claim. The amount of such insurance shall not limit the liability of the school, group or LEA to Nene Park Trust.
7. During a visit led by Nene Outdoors staff, the staff member will co-ordinate the activities of the group and will advise the group of any particular known hazards that may apply on the day of the visit.
8. Nene Park Trust reserves the right to cancel or terminate activities at any time if our staff consider that to continue with the activities would be hazardous to themselves, participants or members of the public.
9. Nene Park Trust reserves the right to exclude any individuals from activities if our staff feel that to allow them to continue would be hazardous to the individual or to others.

For school bookings or other groups including children under the age of 18:

10. While leading activities our staff will operate within NGB safety standards. To support our staff and ensure a safe visit, the Visit Leader and other adult helpers will be expected to take an active part in the visit and will be entirely responsible for discipline, and overall control of the group.
11. Visit leaders are responsible for ensuring that they bring on the visit at least 1 adult to every 6 students of primary school age or at least 1 adult to every 15 students of secondary school age. Nene Outdoors staff are not to be included when calculating supervision ratios.
12. Although Nene Outdoors staff are trained in first aid and will carry first aid kits, it remains the responsibility of the Visit Leader to provide first aid and any necessary medical care to students.
13. It is the responsibility of the Visit Leader to ensure that students have parental permission for the visit and to bring with them a list of emergency contact and medical details for each student on the visit.
14. When planned activities will take place on the water it is the responsibility of the Visit Leader to ensure that all participants have water confidence.
15. At all times during the visit, the Visit Leader will retain responsibility for the safety and welfare of students including during break times when Nene Park Trust staff may not be present.
16. For details of how we use and store your data, please visit our website https://www.nenepark.org.uk/privacy-policy

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• *Visit Organiser is the adult who makes the initial booking and acts as contact with Nene Park Trust for discussions regarding the planning of the visit.
• ** Visit Leader is the adult who accompanies the students on the day of the visit and maintains overall responsibility for the safety and welfare of students. In many cases the Visit Organiser and Visit Leader may be the same person.